2025 - 2026 BOOSTER BOARD

BOOSTERS

 

VOLUNTEER SERVICES SCREENING SUMMARY

BAND COMMUNITY PARTNERS, MUSIC/BAND INSTRUCTORS (COACH), CHAPERONES
(UPDATED: 04/05/2023)
volunteer.services@hcps.net

*All volunteers must follow the following protocols

• All volunteers and community partners must complete the online HCPS Volunteer Application or have a verified current/active application on file. Notices of renewal are sent to applicants based on expiration date prior to 30 days of expiration. (Allow at least two- four weeks for processing).

• Level 1 (National SOP, National, State and Local background check): ALL volunteers and community partners must be under District employee supervision (sight or hearing). Group exposure, general, office workers, teacher assistants, community speakers, media center assistance, one-on-one supervised interaction with students, supervised tutors/on-site mentors, daytime field trip chaperones. Exceptions: Great American Teach-In and African American Teach-In guest speakers/presenters.

• Level 2 (Level 1 Eligible AND Fingerprinting): Any volunteer that has one-on-one unsupervised interaction with students. Overnight Chaperones and any other occasion where the volunteer has limited supervision including some tutoring/mentoring programs (call for additional guidance). Prior to proceeding with Level 2 fingerprinting, volunteers must be determined Level 1 Eligible.

• Music/Band Instructors (Coach) - (Level 1 Eligible AND Level 2 Fingerprinting required). Music/Band Instructors (Coach) must complete an HCPS volunteer application. On the “Functions Page” select “Music/Band Instructor – Level 2” and "Tutor – Florida Level 2”.

• Prior to proceeding with fingerprinting, Music/Band Instructors must be determined Level 1 Eligible. Volunteer engagement is not permitted until Music/Band Instructor is verified Level 2 eligible using the district’s visitor and volunteer management system, Raptor.

• Applicant will receive an email notification regarding Level 1 eligibility status and a separate email, within a week of Level 1 communication, with next steps for Level 2 Fingerprinting.

• Allow at least two weeks for fingerprint processing.

• Level 2 fingerprinting (overnight chaperones) is good for 3 consecutive years from the date

  of fingerprinting. Level 2 Fingerprinting (music/band instructor) is good for 5 consecutive years from the date of fingerprinting. However, schools should verify status annually using the district’s visitor and volunteer management systems (Raptor).

• The volunteer application will remain active until fingerprint expiration date. Notices of renewal are sent to applicants 30 days prior to fingerprint expiration date.

• Schools should verify volunteer application, Level 2 status, and expiration date through the district’s visitor and volunteer management system (Raptor).

• All volunteers, even employees, must complete the HCPS Current Employee Volunteer Application. Once current/active employment is verified, the status will be updated, and the school designated person will be able to verify via Raptor.

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Volunteer Services / Overview (hillsboroughschools.org)

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